Start with a basic, large one create a register of projects, programs and portfolios. Detail plans at the minimum required level at least to the control results, you can delve into the tasks. This will allow you to see the progress of dozens of projects in the portfolio as a whole . Regularly collect facts and forecasts, monitor deadlines and status. It is necessary that all responsible persons at least once a week or more often if the project is intensive fill in the data about the project where and what is happening, where problems are predicted.
Work with risks and prevent problems, control the execution of orders. Make decisions based on data from the system. Involve employees, introduce a rule for them if there is no information cell phone number list in the system, then this data is not official. In our experience, if a culture of transparency and formality is imposed from above, then it quickly takes root among all employees, even if they were against the implementation and were not ready for openness in their projects. Develop command and control loops iteratively based on experience and feedback.
If the company is not at a high level of process maturity and understanding of the rules for their regulation, it is necessary to develop the contour gradually, both in terms of methodology and information tools. Run the minimum required set → get feedback → collect experience → adjust → launch the next iteration. We usually start implementation with a block on the content and timing of project portfolios. We work on this block for several weeks and string more complex structures onto this canvas information about financial projects risks resources.